P.O.
Box 827
P.O.
Box 827Mobile (Executive secretary): 7181 6811
e-mail: bidp@mega.bw
website: http://bidp.bw
BOTSWANA INSTITUTE OF DEVELOPMENT PROFESSIONS
42nd ANNUAL GENERAL MEETING DATE: 08 OCTOBER 2020
TIME: 1800 HRS
VENUE: CRESTA PRESIDENT HOTEL, MAIN MALL, GABORONE
12h00 Request invites for Element secure messaging
<agm20 room <element group page>
16h00-17h30 Validation of remote attendees
View list of current members (in new window)
View payment records for 20-21 (in new window)
1. 6.00pm ARRIVAL OF MEMBERS
2. 6.05pm ATTENDANCE & APOLOGIES
Count remote/proxy members: 6
Present at primary venue: 5
|
Paid up? |
G Manis |
y |
O Motsomatshukudu |
y |
D Young |
y |
S Diseko |
y |
S Mkwananzi |
y |
Element remote attendees:
|
Paid up? |
K Mutondo |
y |
C Maipambe |
y |
Proxies:
|
|
|
Paid up? |
M Chelliah |
D Young |
No list |
y |
B Dikgola |
S Diseko |
President S Diseko Vice-President T Mlilo Secretary M Basera Treasurer D Young |
y |
T Modisagape |
S Diseko |
President S Diseko Vice-President S Mkwananzi |
No |
M Basera |
S Mkwananzi |
No list |
y |
R Douma |
R Douma |
No list |
y |
3. 6.10pm INTRODUCTION OF 2019/2020 BIDP COUNCIL (Outgoing)
List of names and report card
1 |
Same Nonofo Diseko |
2 |
Sikhosini Mkwananzi |
3 |
David Young |
4 |
Musaemura Basera |
5 |
Chiwala Maipambe |
6 |
Tshepo Magdeline Selaledi |
7 |
Murali Chelliah |
8 |
Sianyinda David Sichombo |
9 |
Knowledge Dzidzo Mutondo |
Meetings attended
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sd |
sm |
mb |
dy |
km |
cm |
mc |
ts |
ss |
bd |
oc19 |
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no19 |
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de19 |
No meeting |
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ja20 |
No meeting |
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10fe20 |
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mr20 |
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ap20 |
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my20 |
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je20 |
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jy20 |
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ag20 |
No meeting |
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se20 |
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2oc20 |
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4. 6.15pm NOTICE CONVENING 42ND AGM PRESENTATION
The outgoing President introduced the meeting after a long delay seeking a quorum.
5. 6.20pm REVIEW OF AGENDA
|
MEETING AGENDA 1. 6.00pm ARRIVAL OF MEMBERS 2. 6.05pm ATTENDANCE & APOLOGIES 3. 6.10pm INTRODUCTION OF 2019/2020 BIDP COUNCIL 4. 6.15pm NOTICE CONVENING 41st AGM PRESENTATION 5. 6.20pm REVIEW OF AGENDA 6. 6.25pm APPROVAL OF PREVIOUS AGM MINUTES (2019) a) Omissions b) Corrections c) Adoption of minutes i) Proposed by ii) Seconded by 7. 6.30pm MATTERS ARISING FROM PREVIOUS AGM MINUTES (2019) 8. 6.45pm PRESIDENT REPORT 9. 7.00pm TREASURER REPORT 10. 7.15pm ELECTION OF NEW COUNCIL MEMBERS 11. 7:30pm ANY OTHER BUSINESS 12. 7.45pm SNACKS |
6. 6.25pm APPROVAL OF PREVIOUS AGM MINUTES (2019)
a) Omissions
|
None |
b) Corrections
|
None |
c) Adoption of minutes
i) Proposed by |
ii) Seconded by |
|
G Manis |
D Young |
|
7. 6.30pm MATTERS ARISING FROM PREVIOUS AGM MINUTES (2019)
|
Discussion of implementation |
ACT |
10.1 |
The item from AGM 2019 was proposed and adopted by this 2020 AGM. Enter in the Constitution. |
WM |
10.2 |
Confirmed that this item was adopted at the 2019 AGM and has been entered in the Constitution |
|
10.3 |
Confirmed that this item was adopted at the 2019 AGM and has been entered in the Constitution |
|
8. 6.45pm PRESIDENT REPORT
The outgoing President read her report to the meeting.
C Maipambe had misheard ‘BIDP didn’t need more contracts’.
K Mutondo stated ‘name not mentioned’.
9. 7.00pm TREASURER REPORT
The outgoing Treasurer read the main results from the Hinchliffe report. He noted that income and expenditure had both dropped. Although the shop was available for sales, not one publication was sold during the 3 lockdowns of Gaborone. In answer to a question from Mr Maipambe, it was clarified that the increased subscription payments in 19-20 had resulted from incomplete billing in 18-19.
An AGM decision was made to use AccPro for 20-21 books if charges are in order. WM to request a quote from the new firm (which includes Mr Hinchliffe handling Gaborone). The new firm starts merged operations 1st November 2020.
Treasurer report adoption was proposed by G Manis and seconded by S Diseko.
10. 7.15pm ELECTION OF MEMBERS OF NEW COUNCIL
Nominations
|
Proposed |
Seconded |
Accept nomination |
Elected |
President |
|
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|
S Diseko |
C Maipambe |
K Mutondo |
y |
y |
D Young |
Ofentse Motsomatshukudu |
|
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S Diseko |
T Mlilo |
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S Diseko |
BDikgola |
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Vice President |
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G Manis |
Ofentse Motsomatshukudu |
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T Mlilo |
BDikgola |
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S Mkhwananzi |
TM |
C Maipambe |
y |
y |
Secretary |
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Ofentse Motsomatshukudu |
D Young |
G Manis |
y |
y |
S Diseko |
Ofentse Motsomatshukudu |
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M Basera |
BDikgola |
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Treasurer |
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Y Bing |
O Motsomatshukudu |
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D Young |
S Mkhwananzi |
G Manis |
y |
y |
Member 2 year (y1) |
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R Douma |
RDouma |
C Maipambe |
y |
y |
Member 2 year (y2) |
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M Chelliah |
O Motsomatshukudu |
S Mkhwananzi |
y |
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Members |
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M Hwata |
C Maipambe |
S Mkhwananzi |
y |
|
G Manis |
D Young |
S Diseko |
y <'focus is marketing contracts> |
y |
C Maipambe |
S Diseko |
G Manis |
y |
y |
11. 7:30pm ANY OTHER BUSINESS
11.1 |
S Diseko expressed thanks to the outgoing Council for 19-20, and presented her congratulations to the other members of the incoming 20-21 Council. |
|
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Count members at close: 4 in primary venue, 6 remote/proxy
CLOSE
12. 7.45pm SNACKS AT PRIMARY VENUE
cc: File
All members