(A0kp)04 |
BIDP |
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MINUTES OF BIDP COUNCIL MEETING NO. 8 2005/2006 |
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Held at: Gaborone Cricket Club on 21st June, 2006, at 6pm |
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8.1 |
Attendance |
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8.1.1 |
Present: |
E Mazhani |
President |
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B Hyde |
Vice president |
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S Kentshitswe |
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G Vlug |
Treasurer |
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A Chiwila |
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L Hutchings |
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8.1.2 |
Apologies: |
D Young |
Secretary |
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B Bale |
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8.1.3 |
Absent: |
T Rantshilo |
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P Shah |
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ACT |
8.2 |
PREVIOUS COUNCIL MEETING |
8.2.1 |
The minutes of the previous council meeting were agreed to be a true record by those then present. |
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8.3 |
ACTIVITIES AND FUNCTIONS: |
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8.3.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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5.3.2 |
W Foote: propose function to accommodate (check email for dates) #5. |
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Function 26th October - 5th November 2006 #6. |
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DY |
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8.4 |
TREASURER'S REPORT |
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8.4.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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4.5.4 |
One unpaid member has listed membership on letterhead; has been told to pay or remove: no response: should refer to lawyers. L Hutchings suggests a Council member to visit, then lawyer to deal with this if not resolved. Mr Matlhaga: letter done 31st August, 2004: no response. |
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DY delivered an invoice: Mr Matlhaga says he will settle.#7 |
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GV |
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1.5.6 |
Signatories for BIDP to be amended. Forms submitted to bank: #4. |
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Still to complete the process #5. |
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5.4.2 |
Poor interest rates. G Vlug proposed BBS fixed term (paid up) shares: 10+ percent interest. (ETM requested more information: 8+percent at banks) #5. |
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No report #6. Interest rate for P75,000.00 is 10.5%. LH suggested getting some information on Southern Cross financial advisors for comparison. |
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LH |
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8.4.2 |
Account balance is over P80,000.00 |
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8.4.3 |
Invoices for annual subscriptions have been sent out. |
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8.5 |
MEMBERSHIP |
8.5.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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5.7.3 |
Received I Mokheledi application by e-mail.#5 |
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ET |
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5.5.2 |
Received new application from E Dondofema #5. Approved today #6 |
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Signatures needed on certificate #7. |
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6.5.2 |
Received new application from G T Phuthegang. Details sent to council members. |
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ETM has discussed: needs 2 years experience or associate membership: needs BIDP member to propose and second. |
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7.5.2 |
M Adolwa application: no proposer and seconder: ETM has investigated and discussed with associate, so DY and ETM have proposed and seconded. Circulate form to council members: check whether paid #7. |
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8.5.2 |
In application form include; Email address, Cellphone, payment and postal address. |
DY |
8.5.3 |
There is an Associate membership certificate (Blue). |
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8.6 |
CORRESPONDENCE |
8.6.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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4.7.5 |
Copyright: the matter of subcontracts between Euro Construction/BENMAS and Euro Construction/Kentz are now with the lawyers (Sebego Sharma) #8. |
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GV |
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4.7.8 |
E T Mazhani to handle UB School of Architecture. CAA validation/liaison. Need to move forward #6. |
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No action: will do, will ask T Rantshilo to help #7. |
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ETM/TR |
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1.7.3.1 |
Suggest seminar on contracts: GV noted that there is a contracts seminar by B.Copeland in July, and suggested we postpone the BIDP one to next year. Those present concured#8. |
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6.6.2 |
Reciprocity with South Africa on professional services: investigate #6. |
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Wait #7. |
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7.6.2 |
Tibot: in order. No response. |
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7.6.3 |
Many emails: will try to get ET to prepare summary. Done. |
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7.6.4 |
Membership application form to BHC #7. |
DY |
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8.6.5 |
List of correspondence received to be circulated with minutes. |
ET |
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8.7 |
PUBLICATIONS/NEWS LETTER |
8.7.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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7.7.2 |
Suggest advert regarding availability of newsletter on web site #7. |
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8.8 |
LIAISON |
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8.8.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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1.9.2.1 |
T Rantshilo noted contacts were taking place between Government and organisations regarding tendering and fees. BIDP may need to investigate. BEPU IBQS are contesting terms of reference: via BOCCIM. (ongoing). No further developments on PPADB etc, regarding grading of consultants. LH reported that the PPADB had rejected the proposed parameters: 'or equal' (IBQS) LH has spoken to J Anderson and Engineers. Required copies of documents from LH. Not supplied from IBQS #4.. |
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1.9.2.2 |
LH has given data: decide what to do. (conditionss of QS engagement not yet). |
ETM |
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Grading of consultants: debate PPADB and organisations. IBQS: reference to act. BIDP needs to get involved. Appoint a member to represent BIDP. Other items. Not done yet. Grading: |
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1.9.2.3 |
ETM still to talk to E Moje. #5. |
ETM |
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1.9.2.4 |
Secretary PPADB: want presentation on 'light - level' committees: please assist. PPADB say they want connection to parastatals as well. But UB is independent. Also write to chair IBQS? |
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BIDP writing to PPADB.: check letter sent #6. |
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8.8.2 |
It was suggested that minutes should be shortened, and remove duplicates or items that have been outstanding for a long time. |
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ET/ETM |
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8.9 |
PUBLIC RELATIONS |
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8.9.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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1.7.3.2 |
New UB letter: keep liaising with other organisations: meeting did take place but needs follow-up, ie on tax invoices #4. |
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Tax invoice received by Young Architects: Note to members to check all responses received #5. |
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DY |
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8.12.3 |
Affiliate membership arrangements to be considered. Not yet actioned. Liaise / with other organisations. Umbrella setup. (Also note re contracts review committee). Still to be done. ETM has written to 5 organisations #4. Role of BIDP/coexistence. |
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Letter to paper regarding single registration body. BOCCIM |
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BOCCIM membership: application form collected. To be filled in and sent. |
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Identify parties: meet at a function: establish common ground. Early March #4. |
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ETM |
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8.12.5 |
Consumer watchdog Mmegi discuss with Minchin & Kelly and Mmegi and put forward volunteer. + advisory pages. DY talk to Minchin & Kelly. Now bulk/write to newspaper. Still to complete letter and meet. #5. |
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ET/DY |
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4.10.3.3 |
Market contacts with institutions: Still not done: (BB has drafted an item). Institute of Arbitrators item from LH #6. |
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BB/ETM |
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4.10.3.3.2 |
Talk of general interest: arising from professions self-interest. |
BH |
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4.10.3.3.6 |
LH: need to go to the unexpected. Possible advert + photo/s Ideas within a week for ad. Advert: moving forward #4. |
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Draft: monthly heading for weekly #6 |
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ET/DY |
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5.10.3 |
Patron needed: |
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ETM |
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5.10.5 |
Need to raise BIDP profile: provision of professional service for good cause: RIBA Architects week 90% of 'architect work' contacts turn into real jobs. #5. BH to initiate #7. |
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BH |
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6.10.5 |
Painting: donation to W Farley #6. |
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ETM |
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7.9.8.1 |
DBES consultants conference: put max 80 delegates. Construction want more: TBBA wanted 25: ABCON 7, other bodies 12: each maximum 5. Best service overall is the topic. Put to help with secretarial service: estimate P10k secretarial services. |
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8.10 |
OTHER MATTERS |
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8.10.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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8.11 |
NEXT MEETING |
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8.11.1 |
The next Council meeting will be held on Thursday, 27th July, 2006 at 6:00pm at Gaborone Cricket Club. |
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ALL |
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Minutes approved: |
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President |
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Secretary |
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Fax |
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Cc: |
E T Mazhani - President |
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D Young - Secretary |
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B Hyde - Vice President |
392 7764 |
bhyde@mega.bw |
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G Vlug - Treasurer |
533 7249 |
vlug@mega.bw |
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S Kentshitswe |
397 1710 |
zmckbot@info.bw |
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T Rantshilo |
395 8033 |
archcollabo@mega.bw |
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L Hutchings |
318 2016 |
randyb@info.bw |
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A Chiwila |
318 2073 |
acconsult@mega.bw |
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B Bale |
393 5353 |
keboife@yahoo.com |
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P Shah |
397 3203 |
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File |
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Correspondence received
Date |
Description |
From |
15/06/06 |
P120.00 cash application fee |
L W Gitau |
16/06/06 |
Bank statement |
FNB |
14/06/06 |
Invoice + statement |
YA |
21/06/06 |
Invoice+statement |
E Tshoganetso |
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16/06/06 |
Returned: W Kasolo address not in use |
Post Office |
11/6/06 |
Application |
I Mokheledi |
31/05/06 |
Minutes |
Dept of Energy |
29/05/06 |
Letter |
CAA |
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19/06/06 |
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CAA |
18/06/06 |
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CAA |
14/06/06 |
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OTC |
14/06/06 |
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GSP A Patel |
13/06/06 |
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Dept of Energy TF meeting |
12/06/06 |
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Dept of Energy TF meeting |
11/06/06 |
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I Mokheledi |
10/06/06 |
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Tracy |
09/06/06 |
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G Vlug |
08/06/06 |
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FCYI |
07/06/06 |
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UIA newsletter |
07/06/06 |
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AAB |
02/06/06 |
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FYI Mososo |
01/06/06 |
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CAA |
24/05/06 |
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TFI A Nthaile |
20/05/06 |
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G Vlug Housing conference |