(A0kp)04 |
BIDP |
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MINUTES OF BIDP COUNCIL MEETING NO. 9 2005/2006 |
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Held at: Gaborone Cricket Club on 28th July, 2006, at 6pm |
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9.1 |
Attendance |
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9.1.1 |
Present: |
D Young |
Secretary |
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B Hyde |
Vice president |
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L Hutchings |
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G Vlug |
Treasurer |
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9.1.2 |
Apologies: |
E Mazhani |
President |
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B Bale |
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S Kentshitswe |
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9.1.3 |
Absent: |
T Rantshilo |
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P Shah |
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A Chiwila |
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ACT |
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9.2 |
PREVIOUS COUNCIL MEETING |
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9.2.1 |
The minutes of the previous council meeting were agreed to be a true record by those then present. |
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9.2.2 |
Proposed by L Hutchings seconded by B Hyde. |
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9.3 |
ACTIVITIES AND FUNCTIONS: |
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9.3.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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5.3.2 |
W Foote: propose function to accommodate (check email for dates) #5. |
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Function 26th October - 5th November 2006 #6. |
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9:30 for 11hrs on Sunday, 29th October, 2006: Venue to be decided. Yatch Club/ O'Hagens suggested #8. |
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9.4 |
TREASURER'S REPORT |
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9.4.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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4.5.4 |
One unpaid member has listed membership on letterhead; has been told to pay or remove: no response: should refer to lawyers. L Hutchings suggests a Council member to visit, then lawyer to deal with this if not resolved. Mr Matlhaga: letter done 31st August, 2004: no response. |
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DY delivered an invoice: Mr Matlhaga says he will settle.#7 |
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Still not paid. GV to send debt collector #8 |
GV |
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5.4.2 |
Poor interest rates. G Vlug proposed BBS fixed term (paid up) shares: 10+ percent interest. (ETM requested more information: 8+percent at banks) #5. |
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No report #6. Interest rate for P75,000.00 is 10.5%. LH suggested getting some information on Southern Cross financial advisors for comparison #8. |
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8.4.2 |
Account balance is over P80,000.00 |
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9.5 |
MEMBERSHIP |
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9.5.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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5.7.3 |
Received I Mokheledi application by e-mail.#5 |
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Not paid, and requested to submit original certified copies of certificate #8. |
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6.5.2 |
Received new application from G T Phuthegang. Details sent to council members. |
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ETM sent a letter (13je06) #8. |
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8.5.2 |
In application form include; Email address, Cellphone, payment and postal address. |
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DY |
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9.5.2 |
New application received from L L Gitau. |
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9.5.3 |
R B Anderson P240.00 subscription fees to G Vlug. |
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9.5.4 |
BH: dentist inquiring about membership. No problem for council. |
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9.6 |
CORRESPONDENCE |
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9.6.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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4.7.5 |
Copyright: the matter of subcontracts between Euro Construction/BENMAS and Euro Construction/Kentz are now with the lawyers (Sebego Sharma) #8. |
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DY |
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4.7.8 |
E T Mazhani to handle UB School of Architecture. CAA validation/liaison. Need to move forward #6. |
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No action: will do, will ask T Rantshilo to help #7. |
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Will deligate T Rantshilo #8. |
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ETM/TR |
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9.6.2 |
List of correspondence received to be circulated with minutes. |
ET |
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9.6.3 |
Emails received: Energy design competition and meeting. |
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9.7 |
PUBLICATIONS/NEWS LETTER |
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9.7.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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7.7.2 |
Suggest advert regarding availability of newsletter on web site #7. |
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Advert: who is it meant for? Have a message for Independence. (have draft for advert) #8. |
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9.7.2 |
Newsletter: start next #9. |
ET |
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9.8 |
LIAISON |
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9.8.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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1.9.2.2 |
LH has given data: decide what to do. (conditions of QS engagement not yet). |
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Grading of consultants: debate PPADB and organisations. IBQS: reference to act. BIDP needs to get involved. Appoint a member to represent BIDP. Other items. Not done yet. Grading: #7. |
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DY |
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1.9.2.3 |
ETM still to talk to E Moje. #5. |
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ETM |
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8.8.2 |
It was suggested that minutes should be shortened, and remove duplicates or items that have been outstanding for a long time. |
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ET/ETM |
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9.8.2 |
AAB acknowledge receipt and note contents. FIDIC. |
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9.8.3 |
UIA: invite to join: how much. |
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9.8.4 |
Emails: |
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Notify regarding upgrades on e-forms. |
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SAQS fee scales. |
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9.8.5 |
LH raised sharing of the BIDP directory: RICS Botswana group were interested. OK to share. Council decided: Free with advert covering the costs? How to format IBQS and Arbitrators may also be interested. |
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LH/GV |
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8.9 |
PUBLIC RELATIONS |
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8.9.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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1.7.3.2 |
New UB letter: keep liaising with other organisations: meeting did take place but needs follow-up, ie on tax invoices #4. |
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Tax invoice received by Young Architects: Note to members to check all responses received #5. |
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Not yet done #7. |
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DY |
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8.12.3 |
Affiliate membership arrangements to be considered. Not yet actioned. Liaise / with other organisations. Umbrella setup. (Also note re contracts review committee). Still to be done. ETM has written to 5 organisations #4. Role of BIDP/coexistence. |
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Letter to paper regarding single registration body. BOCCIM |
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BOCCIM membership: application form collected. To be filled in and sent. |
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Identify parties: meet at a function: establish common ground. Early March #4. |
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Still to do. #5. |
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ETM |
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8.12.5 |
Consumer watchdog Mmegi discuss with Minchin & Kelly and Mmegi and put forward volunteer. + advisory pages. DY talk to Minchin & Kelly. Now bulk/write to newspaper. Still to complete letter and meet. #5. |
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Trying to contact today: keep on #7. |
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DY |
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4.10.3.3 |
Market contacts with institutions: Still not done: (BB has drafted an item). Institute of Arbitrators item from LH #6. |
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BB/ETM |
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4.10.3.3.2 |
Talk of general interest: arising from professions self-interest. |
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BH |
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4.10.3.3.6 |
LH: need to go to the unexpected. Possible advert + photo/s Ideas within a week for ad. Advert: moving forward #4. |
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Draft: monthly heading for weekly #6 |
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Advert must do #8. |
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DY/GV |
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5.10.3 |
Patron needed: |
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The council could not agree. It will be raised at the AGM to get other members' views #8. |
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ETM |
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5.10.5 |
Need to raise BIDP profile: provision of professional service for good cause: RIBA Architects week 90% of 'architect work' contacts turn into real jobs #5. BH to initiate #7. |
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B Hyde will make a report #8. |
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BH |
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6.10.5 |
Painting: donation to W Farley #6. |
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June function is a suggested occasion #8. |
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ETM |
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9.10 |
OTHER MATTERS |
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9.11 |
NEXT MEETING |
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9.11.1 |
The next Council meeting will be held on Thursday, 17th August, 2006 at 6:00pm at Gaborone Cricket Club. |
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ALL |
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Minutes approved: |
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President |
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Secretary |
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Fax |
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Cc: |
E T Mazhani - President |
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D Young - Secretary |
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B Hyde - Vice President |
392 7764 |
bhyde@mega.bw |
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G Vlug - Treasurer |
533 7249 |
vlug@mega.bw |
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S Kentshitswe |
397 1710 |
zmckbot@info.bw |
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T Rantshilo |
395 8033 |
archcollabo@mega.bw |
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L Hutchings |
318 2016 |
randyb@info.bw |
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A Chiwila |
318 2073 |
acconsult@mega.bw |
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B Bale |
393 5353 |
keboife@yahoo.com |
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P Shah |
397 3203 |
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File |
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Correspondence received
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Date |
Description |
From |
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19/06/06 |
Cheque P240.00 subscriptions fee: M Wong |
Engineers Botswana |
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22/06/06 |
Cheque P360.00 subscriptions fee A G Flanagan |
F & S Holdings |
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27/06/06 |
Cheque P240.00 subscriptions fee |
Nuttall Smith Architects |
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30/06/06 |
Bank statement |
FNB |
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15/06/06 |
Letter: new forms of building contract |
AAB |
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19/6/06 |
Returned mail W Kasolo: address not in use |
Post Office |
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23/6/06 |
AMA agreement form |
AMA |
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NEC document |
Nuttall Smith Architect |
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22/06/06 |
E-mail re Botswana Society |
B Hyde |
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22/06/06 |
E-mail re CAA member institutes |
CAA |
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23/06/06 |
E-mail re Construction Industry |
M Mogomela |
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24/06/06 |
E-mail re Johannesburg newsletter |
G Vlug |
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26/06/06 |
E-mail re AGA Resources |
A Ntlhaile |
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27/06/06 |
E-mail re membership subscriptions |
H Bergs |
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30/06/06 |
E-mail re change of employment |
A Ntlhaile |
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01/07/06 |
E-mail re GIFA newsletter |
G Vlug |
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06/07/06 |
E-mail re minutes Energy Affairs |
G Kumar |
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09/07/06 |
E-mail re BIDP website |
G Vlug |
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11/07/06 |
E-mail re meeting Energy Affairs |
G Kumar |
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19/07/06 |
E-mail re minutes Energy Affairs |
G Kumar |