(A0kp)04 |
BIDP |
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MINUTES OF BIDP COUNCIL MEETING NO. 2 2006/2007 |
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Held at: Gaborone Cricket Club on 16th November, 2006, at 6pm |
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2.1 |
Attendance |
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2.1.1 |
Present: |
D Young |
Secretary |
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B Hyde |
Vice president |
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G Vlug |
Treasurer |
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S Kentshitswe |
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D Nyekele |
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2.1.2 |
Apologies: |
B Bale |
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2.1.3 |
Absent: |
E Mazhani |
President |
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L Hutchings |
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A Chiwila |
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ACT |
2.2 |
PREVIOUS COUNCIL MEETING |
2.2.1 |
The minutes of the previous council meeting were agreed to be a true record by those then present. |
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2.3 |
ACTIVITIES AND FUNCTIONS: |
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2.3.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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2.3.2 |
Visit to house at Ruretse: next two weeks: P200.00 for snacks and drinks: Friday, 1st December, 2006. |
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2.4 |
TREASURER'S REPORT |
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2.4.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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4.5.4 |
Mr Matlhaga cheque has been collected, GV stated. |
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Update in formal meeting G Vlug/D Young. Friday or Monday. |
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10.4.5 |
W Htut, J Greenland, D Mutepfa and K Mandic: delisted. |
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R Erskine Honourable member died. delisted. |
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W Kasolo died. delisted. |
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10.4.6 |
Bulk statement to GV. Get debt collector to seek fees on commission: +P200 for phone calls #10. |
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In hand. Define time period of the exercise. D Young/G Vlug. |
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DY/GV |
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10.4.7 |
Discount to members: GV will suggest proposal #10. |
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Discount for publications: benefit to members. Discuss on increased subscriptions, possible with reduction for prompt payment. Consultants to resolve costs and benefits? Subcommittee? B Bale offered to work on developing a strategic plan. |
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BB/GV |
2.4.3 |
Bank balance is approx. P1000.00. MB says has some cheques. |
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2.5 |
MEMBERSHIP |
2.5.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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8.5.2 |
In application form include; Email address, Cellphone, payment and postal address. |
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DY/ET |
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1.6.3.1 |
J Mosuku applying for ordinary grade #1: |
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Approved: to issue certificate for ordinary membership. |
GV |
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1.6.3.4 |
Application for member ship Ip Kim Man: No proposer or seconder: Is he a member of any professional Institute? Could approach referees #1. |
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2.5.2 |
Copy Dorica application to council members. |
ET |
2.5.3 |
W Lee resigning: ET has not sent copies to G Vlug. |
ET |
2.5.4 |
Mr Musuku was elected as a council member at the AGM. |
ET |
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2.6 |
CORRESPONDENCE |
2.6.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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10.6.4 |
Motheo bill is paid. |
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1.6.4 |
Government gazette 1 month back regarding Architect Act. A Groth comments circulated to members. |
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ET |
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1.6.5 |
Wording on membership certificate: add note about 'contact Secretary for list of current members' #1. |
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2.6.2 |
Mutungi cheque handed to G Vlug. |
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2.7 |
PUBLICATIONS/NEWS LETTER |
2.7.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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9.7.2 |
Newsletter: Started on assembling next newsletter. |
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DY/ET |
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10.6.7 |
DY to look at emails and copied contracts note from G Vlug #10. |
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DY/ET |
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10.9.2 |
Contract Review Committee: |
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DY/ET |
2.7.2 |
Domestic subcontract form: design and build form of contract. BIDP bid document? standard |
DY |
2.7.3 |
Newsletter to new architect members. |
ET |
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2.8 |
LIAISON |
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2.8.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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4.7.8 |
E T Mazhani to handle UB School of Architecture. CAA validation/liaison. |
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Error in previous minutes: Brief ETM to UB: BIDP has sent a copy of the CAA red book and minutes of meeting with UB to AAB. |
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ETM/ET |
2.8.2 |
UIA email received: copy to council members. DY to send a polite response. |
DY/ET |
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PPADB ISSUES |
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1.9.2.2 |
LH has given data: Grading of consultants: debate PPADB and organisations. IBQS: reference to act. BIDP needs to get involved. ETM still to talk to E Moje. #5. Appoint a member to represent BIDP #7. |
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ETM |
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L Hutchings: selected tender documents: liaise with PPADB: need to follow up: BIDP action needed #10. |
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ET to circulate to council members: LH volunteers to meet PPADB with ETM #10. |
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Not done #10. |
ETM/DY |
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No response to BIDP communications to PPADB. |
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LIAISON WITH OTHER ORGANISATIONS RE DIRECTORY |
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9.8.5 a |
LH raised sharing of the BIDP directory: RICS Botswana group were interested. OK to share. Council decided: Free with advert covering the costs? How to format: IBQS and Arbitrators may also be interested #9. |
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GV/ET |
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ALL |
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LIAISON WITH OTHER ORGANISATIONS |
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1.8.2 |
Long discussion on links to other organisations. Agreed that an initial one year membership was in order: and then assess benefits before renewal. |
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2.8.2 |
Meeting with BOBS took place. |
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DBES |
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2.8.3 |
DEBS forum still dragging. |
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2.9 |
PUBLIC RELATIONS |
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2.9.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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8.12.3 a |
LH suggestion for talk on TV: RICS group is going on. LH will give editor name #10. |
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LH/ET |
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1.9.2.2 c |
LH has given data on promotion/PR: decide what to do. |
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ETM/ET |
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4.10.3.3 |
Market contacts with institutions: Still not done: (BB has drafted an item). Institute of Arbitrators item from LH #6. |
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Still to do: x2 BH still #9 |
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Fit with B Bale subcommittee too #1. |
BB/ET |
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Circulars to BBS and Banks on contracts and publications. Adverts. |
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4.10.3.3.2 |
Talk of general interest: arising from professions self-interest. |
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BH/ET |
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4.10.3.3.6 |
LH: need to go to the unexpected. Possible advert + photo/s Ideas within a week for ad. Advert: moving forward #4. |
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GV/ET |
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4.10.3.3.7 |
G Vlug: possible BIDP to have standard cheap house drawings available: possible competition. 'Basic houses' #9. |
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House plans not done. Add BH input #10 |
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BH/ETM/ET |
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10.9.7 |
Website and charges and address #10. |
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Still to do. ET must arrange for action. |
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GV/ET |
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2.1 |
NEXT MEETING |
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2.10.1 |
The next Council meeting will be held on Thursday, 14th December, 2006 at 6:00pm at Gaborone Cricket Club. |
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Minutes approved: |
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President |
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Secretary |
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Fax |
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Cc: |
E T Mazhani - President |
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D Young - Secretary |
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B Hyde - Vice President |
392 7764 |
bhyde@mega.bw |
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G Vlug - Treasurer |
533 7249 |
vlug@mega.bw |
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S Kentshitswe |
397 1710 |
zmckbot@info.bw |
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L Hutchings |
318 2016 |
randyb@info.bw |
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A Chiwila |
318 2073 |
acconsult@mega.bw |
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B Bale |
393 5353 |
keboife@yahoo.com |
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D Nyekele |
392 3159 |
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J G Musuku |
3912890 |
gmusuku@cpp.co.bw |
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File |
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BIDP COUNCIL MEETING ON 16th NOVEMBER, 2006
Date |
Description |
From |
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31/10.06 |
Cheque P120.00 subscription fee for P Kaszay |
Phikwe Design Consultants |
09/11/06 |
Bank statements |
FNB |
13/11/06 |
Invoice |
Sebego Sharma |
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08/11/06 |
Letter re Resignation of membership |
W Lee |
08/11/06 |
Response by email |
UIA |
13/11/06 |
Application for membership |
D M D Muchengwa |
13/11/06 |
Newsletter |
Master of Human Settlements |
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19/08/08 |
E-mail re User for L Hutchings |
WordPress |
19/08/08 |
E-mail re User for C Burton |
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19/08/08 |
E-mail re User for G Vlug |
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19/08/08 |
E-mail re User for B Alemarumo |
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22/08/08 |
E-mail re Training programme |
Energy Affairs |
22/09/06 |
E-mail re Payment of subscriptions |
G Vlug |
28/08/08 |
E-mail re Certified Energy Manager Course |
C den Heijer |
28/08/08 |
E-mail re Industrial Energy Management Course |
C den Heijer |
28/08/08 |
E-mail re Building Energy Audit course |
C den Heijer |
28/08/08 |
E-mail re thanks Balance Plant Hire |
Balance Plant Hire |
29/08/08 |
E-mail re CAA member |
T Godwin |
30/08/08 |
E-mail re CAA CAA conference |
CAA |
30/08/08 |
E-mail re meeting |
Energy Affairs |
30/08/08 |
E-mail re CAA conference |
F Phiri |
30/08/08 |
E-mail re CAA conference |
V Moapare |
30/08/08 |
E-mail re minutes blank sheet |
G Vlug |
31/08/08 |
E-mail re R Henderson subscriptions |
G Vlugi |
31/08/08 |
E-mail re change of email address |
V Moapare |
31/08/08 |
E-mail re CAA conference |
B Bale |
31/08/08 |
E-mail re adress |
Balance Plant Hire |
01/09/08 |
E-mail re R Henderson subscriptions |
G Vlug |
04/09/08 |
E-mail re CAA conference |
Pedriel |
04/09/08 |
E-mail re newsletter |
SAEE |
09/09/08 |
E-mail re CRC |
G Vlug |
11/09/08 |
E-mail re Minutes of meeting about tendering |
J Anders on |
12/09/08 |
E-mail re code Ethics |
CAA |
12/09/08 |
E-mail re P Lopang subscriptions |
G Vlug |
13/09/08 |
E-mail re CAA conference |
CAA |
19/09/08 |
E-mail re Arbitration between Balance Plant Hire |
G Vlug |
20/09/08 |
E-mail re Certified Energy Manager Course |
C den Heijer |
20/09/08 |
E-mail re Industrial Energy Management Course |
C den Heijer |
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