(A0kp)04
BIDP
MINUTES
30TH ANNUAL GENERAL MEETING
Held at: Gaborone Cricket Club
Date/Time: 16th October, 2008, 18:00hrs
1	PRESENT:	D Young
		E Mazhani
		G Vlug
		P Lyamuya
		L Hutchings
		A Groth
		S Kentshitswe
		E Dondofema
		S Tsirila
		K Palalani
		M Bathuleng-Mookodi
2	APOLOGIES:	S Kelly
		T Allen
		J Hammond
		R Akanyang
		P Nthase
		G Kgosiemang
		D Muchengwa
		U Soderstrom
		T Morton
		A Chiwila
		B Bale
		S Mathe
		B Sianga
3	INTRODUCTION:	The President E Mazhani welcomed the members to the 30th AGM and thanked them for having come in sufficient numbers to form a quorum.
4	NOTICE CONVENING THE AGM:	The agenda was read by D Young.
5	MINUTES OF 29TH AGM:	
	5.1	Minutes of the 29th AGM were sent out to all members. No comments/corrections.
		Adopted as a true record, one spelling was corrected: G J Musuku, proposed by E Dondofema, seconded by G Vlug.
6	TREASURER'S REPORT:	
	6.1	See report attached.
	6.2	Questions:
	6.2.1	A Groth stated should correct list of council members on front page:
	6.2.2	G Vlug noted he did correct yesterday; cut fee since still.
	6.2.3	Subscriptions: Dondofema: says not receiving items like subscription reminders: need to do.
	6.3	Proposed by L Hutchings, seconded by G Vlug.
7	PRESIDENT'S REPORT	
	7.1	Good evening ladies and gentlemen and well come to the 30th BIDP AGM.
		I would also like to thank members of the council for sacrificing their time and resources to serve BIDP.
		The institution is still facing shortage of resources, which has been a problem for some time now. A number of proposals to turn BIDP into a more attentive and self sustaining institution have been discussed at council meetings. However, these have not been implemented. I hope the incoming council will review these and find/decide on a way forward.
		We have not had much joy with activities this year:
		- The joint directory has failed after the publishing company as taken over the new management. We have not had a clear answer from the publisher as to why this has failed.
		We were continuing on this as a way of strengthening our relationship with other associations and marketing BIDP.
		We have had a presentation of the Airport which was attended by about 7/8 people.
		We have submitted comments on the proposed Botswana Building Regulations attended workshops and met with the consultants who drafted the regulations. There was a lot of resistance . We have since made a follow-up on the matter by writing to the Ombudsman and the Attorney's General Chambers. The Ombudsman's response was that this matter is outside the scope of matters they deal with. They have however mentioned that we are on the right track by raising it with the Attorney's General Chambers, and they have also advised us to consider lobbying Members of the Parliaments as it is the executive and the legislature that are responsible for law making.
		Botswana Bureau of Standards (BOBS) sends us to sit in meetings for approvals of various standards. However, we do not always get members who can sit in these meetings. We have had Mr Khin sitting in the one on Air Quality in buildings. I hope we will be able to have presentation in more of these meetings and maintain our relationship with BOBS.
		I am also happy to let you know that we are now a member of BOCCIM, which offers us a channel to have our issues raised through a more recognised body.
		Lastly ladies and gentlemen I would like to thank those who have volunteered /participated in the various tasks for BIDP. The Institution is moving forward because of you input. Thank you to members of the various committee and that we have. The Publications Review Committee has been more consistent with their meetings and outputs.
		To the incoming council, maybe this is the right time to review our committees and their duties.
8	ELECTION OF COUNCIL MEMBERS:	
	Nominations:	
Office	Name	Proposed	Seconded	Accepted
President	A Groth	L Hutchings	E dondofema	A Groth
Vice President	S Mathe	E Mazhani	G Vlug	S Mathe
Secretary	E Mazhani	D Young	G Vlug	E Mazhani
Treasurer	G Vlug	P Lyamuya	K Palalani	G Vlug
Council member (2 year)	E Dondofema	G Vlug	M Bathuleng	E Dondofema
Council member (2 year)	L Hutchings	G Vlug	E Dondofema	L Hutchings
Council member	P Lyamuya	E Mazhani	G Vlug	P Lyamuya
Council member	B Mhutsiwa	P Lyamuya	G Vlug	
Council member	A Hakim	A Groth	G Vlug	
J Musuku (out going)	
D Nyekele (out gong)	
D Young (out gong)	
B Bale (ended one year)	
		The following office bearers and council members were elected:
A Groth	President
S Mathe	Vice President
G Vlug	Treasurer
E Mazhani	Secretary
E Dondofema	Member (2 years)
L Hutchings	Member (2 years)
P Lyamuya	Member
B Mhutsiwa	Member
D Young	Member
9	ANY OTHER BUSINESS:	
	9.1	D Young request to reduce burden to quorum for AGM's. Acceptable to regulations of documents.
	9.2	E Dondofema suggests standards committee: to be more available for ie BOBS meetings.
		Participation brainstorm on solutions.
	9.3	K Palalani: Career fair participation. Building regulations mentioned.

AGM closed.

2008-10-22T10:39:14