MINUTES
31st ANNUAL GENERAL MEETING
Held at: Botswana National Museum
Date/Time: 22nd October, 2009, 18:00hrs
1	PRESENT:	D Young
		A Groth
		B Hyde
		Kevin MacGarry
		A Hakim
		N Hobona
		P Lyamuya
		S J Monareng
		E Dondofema
		K Palalani
		L Hutchings
		U Soderstrom
		B Hammond
		R Akanyang
		S Ngwato
		K Bale
		S Mathe
		S Kentshitswe
		D Nyekele
		K Burzlaff (BOCCIM)
2	APOLOGIES:	S Kelly
		G Vlug
		V K Patel
		B Keitumetse
		B Davey
		E Mazhani
3	INTRODUCTION:	The President A Groth welcomed the members to the 31st AGM and thanked them for having come in sufficient numbers to form a quorum.
4	NOTICE CONVENING THE AGM:	Notice of the meeting was read by D Young.
5	MINUTES OF 30TH AGM:	
	5.1	Adopted as a true record, proposed by A Hakim, and seconded by S Mathe. AGM were sent out to all members. No comments/corrections.
6	TREASURER'S REPORT:	
	6.1	See report attached.
7	PRESIDENT'S REPORT	
	7.1	See report attached.
	7.2	Appliance at vote of thanks to Ellen Tshoganetso,
	7.3	U Soderstrom has two questions on report:
		Who is the contact regarding Building Regulations?
		S Mathe gave background.
		Has anybody considered a durability strategy for buildings: A Groth considers this a good topic for action. AG
8	ELECTION OF COUNCIL MEMBERS:	
	Nominations:	
Office	Name	Proposed	Seconded	Accepted
President	A Groth	S Mathe	L Hutchings/PLyamuya	A Groth
Vice President	D Nyekele	S Mathe	B Bale	D Nyekele
Secretary	D Young	L Hutchings	S Mathe	D Young
Treasurer	G Vlug	L Hutchings	B Hammond	G Vlug
Council member (2/2 year)	L Hutchings			L Hutchings
Council member (2/2 year)	E Dondofema			E Dondofema
Council member (1/2 year)	S Mathe	S Ngwato	D Nyekele	S Mathe
Council member (1/2 year)	S Ngwato	S Mathe	U Sodertrom	S Ngwato
Council member	B Hyde	P Lyamuya	A Groth	B Hyde
Council member	U Sorderstrom	A Groth	L Hutchings	U Soderstrom
E Mazhani (out going)	
B Mhutsiwa (out gong)	
		The following office bearers and council members were elected:
A Groth	President
D Nyekele	Vice President
D Young	Secretary
G Vlug	Treasurer
L Hutchings	Member (2/2 years)
E Dondofema	Member (2/2 years)
S Mathe	Member (1/2 years)
S Ngwato	Member (1/2 years)
B Hyde	Member
U Soderstrom	Member
9	ANY OTHER BUSINESS:	
	9.1	B Hammond: requests more site visits and presentations.	AG
	9.1.1	S Mathe asked: members to please let council know f suitable opportunities.	AG
	9.1.2	U Soderstrom asked that council also look at problem areas.	AG
	9.2	B Hyde: competition – multi disciplinary: needs to look beyond built environment. Start to think what can be sustained. Encourage groups.	AG
	9.3	P Lyamuya: small turnouts are not encouraging.	AG
		Open site visits to spouses/friends/institutions.	AG
	9.4	B Bale: consider what UB does to liaise with professions. Need to communicate with them.	AG
	9.5	S Mathe: also talk to BIUST.	AG
	9.6	K Palalani: concern at some designs ie City Centre.	AG

AGM closed.

2008-10-22T10:39:14