OTSWANA
INSTITUTE
OF
DEVELOPMENT
PROFESSIONS
BOTSWANA
INSTITUTE
OF
DEVELOPMENT
PROFESSIONS
Fax: 3971181
Mobile (Executive secretary): 7181 6811
e-mail: bidp@mega.bw
website: http//www.bidp.bw
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BIDP |
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MINUTES OF BIDP COUNCIL MEETING NO. 5 2011/2012 |
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Held at BIDP Shop, Plot 915, Gaborone, on 20th March, 2012 at 6pm. |
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5.1 |
Attendance |
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Phone |
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5.1.1 |
President: |
Evans Moje |
President |
310 5073 |
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Edward Mazhani |
Vice President |
397 1181 (chairing the meeting) |
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Ndingililo Hobona |
Secretary |
71493357 |
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David Young |
Member |
397 1181 |
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5.1.2 |
Apologies: |
Andreas Groth |
Member |
392 3462 |
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Paul Shimunza |
Member |
7147 7822 |
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5.1.3 |
Absent: |
Chiwala Maipambe |
Member |
395 1883 |
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Mutua Mutuku |
Member |
395 2882 |
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Ontlametse Onneng |
Treasurer |
71739548 |
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Kabelo Morake |
Member |
397 2002 |
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5.2 |
PREVIOUS COUNCIL MEETING |
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5.2.1 |
The minutes of the previous council meeting were agreed to be a true record by those then present, except that C Maipembe was late from the last meeting. Proposed by D Young and seconded by A Groth. |
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5.3 |
ACTIVITIES AND FUNCTIONS: |
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5.3.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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8.3.2 |
Visit to SADC Building: on going. EM to peak to project Manager. |
EM |
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1.3.3 |
Symposium: |
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Date: Thursday, 19th April, 2012 |
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Venue: 1st option Mokolodi quote received |
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2nd option BNPC quote received. |
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Marketing informing other institutions and organisations. |
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Kweneng District Council requested symposium: invite them to next. |
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Topic: |
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“Project Inception, Initiation and Implementation: Exploit all the opportunities in Infrastructure Investment” |
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Speakers: |
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Keith Jefferis: |
Macro-economist opportunities in Infrastructure Investment - impact on the economy. Government strategic level |
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Major David Hobona |
Project inception, initiation and implementation |
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Paul Shimunza: |
Getting the brief right, Getting the project cycle right, Getting time squeezing: examples of what projects that have gone wrong. |
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Chiwala Maipembe |
Procurement of building supplies (BOBS standards, SAS standard): What documents to use when ordering, standards to be accessible to people on site. |
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Ulf Sorderstrom |
Implementation of project at DBES: defining the roles of the stakeholders: Deputy PS (MIST) |
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David Young |
Site supervision: Clerk of works, Resident staff, proportionate of professionals. |
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Morning session up till lunch: some discussion after lunch: fairly sure of speakers. |
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1.8.3.1 |
Photographic Competition: |
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On going |
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Champagne breakfast: Gaborone Game Reserve for a Social function: ND Hobona: 10th March 2012 have a social event: Saturday morning: D Young to volunteer: company stove: get a speaker: Sandy Grant? (Ask Ellen for Sandy's details. |
NDH |
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1st May 2012: advertise at the symposium: inform people: grocery & cutlery: gas stove |
NDH |
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2.3.3 |
Future events: round table discussion with City Council or Fire Department regarding their process: on going: streamline processes to encourage development – why there no meaningful record keepting. Chief Planner, Chief Engineer. |
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3.3.2 |
Linux presentation by D Young (mid May) on going: 10th May 2012. |
DY |
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3.3.3 |
Site visit to Botswana Public Service Auditorium to be arranged for later September in the year: on going |
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3.3.4 |
3rd visit to airport a possibility – establish completion date there in about 4 months: set a date for visit: once completed: on going |
DY |
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3.3.5 |
Campus Recreation at UB – E Mazhani will assist. |
ETM |
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5.4 |
TREASURER'S REPORT |
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5.4.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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1.4.7.1 |
D Young propose Ellen to be employed to run petty cash etc under supervision from acting treasurer: propose – president, up and Secretary to be signatory: P Shimunza volunteered to be acting treasurer |
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Review secretary salary to P30.00/hour: vehicle allowance P2.50/km. On course to happen. |
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Write letter to ET advising Council has increased rate. |
NDH |
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More work required to get up accounts: work on D Young's computer but not on Ellen's yet: petty cash need proper records. |
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5.4.2 |
Received Invoice from Young Architects: to pay. |
ET |
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5.4.3 |
Bank balance: P36,350.41 |
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5.5 |
MEMBERSHIP |
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5.5.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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1.5.3 |
Recruitment: On going |
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5.6 |
CORRESPONDENCE |
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5.6.1 |
Received resignation letter from P Lyamuya. |
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Resolve to ask P Lyamuya to clarify as BIDP has not sent communication to ARC: Email and then call him. |
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D Young meet P Lyamuya: D Young draft letter presented for comment. |
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Revise the first part of the letter still making the point that all affected must be given the opportunity to comment. Add that council agrees. |
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5.7 |
PUBLICATIONS/NEWS LETTER |
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5.7.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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7.7.3 |
BIDP electronic forms on website: on going |
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There are samples on the website: possibly make a minor works labour only available. Will aim for June. |
DY |
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Website: We have a machine t Mega – operating system needs to be replaced as new one breaks down and requires them to fix every so often. |
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Propose a secure website and a public website. Use the same and D Young's system. |
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Up date of website will requre Ellen to be assisted so far D Young but short of time will need more people. |
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Check that Ellen has sent out the draft of Minor Works Labour Only Contract: it is sufficiently done. |
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8.7.3 |
Newsletter: No update from C Maipambe yet: ask ET to write a draft. |
NDH |
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1.7.2.1 |
Labour Only Contract: Will put a draft to council for approval soon. |
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- Insurance |
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- BURS |
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E Mazhani, E Moje & M Mogomela to follow through |
EM/ETM |
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1.4.4 |
Contracts: presentation or meeting with Banks. On going |
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Mr Moje to report |
EM |
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Talk to the committee of banks: Banks still using valuers to inspect and measure stages. |
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Talk to banks about developments and contracts |
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Propose to professional architects and engineers. |
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5.7.2 |
Publications committee: |
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5.7.2.1 |
Must report once a year: invite other organisations: people who participate get P100 setting allowance plus breakfast. |
ET |
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5.7.2.2 |
Has achieved the Labour Only Contract: also note not possible to have. |
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5.8 |
PUBLIC RELATIONS |
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5.8.1 |
MATTERS ARISING FROM PREVIOUS MINUTES |
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6.6.1 |
Government non-payment: letter to DBES: on going |
EM |
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Check with Kille & Dannhauser if they have been paid: opportunity for BIDP to help members. Still not paid: still hoping it will be resolved. |
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5.9 |
ANY OTHER BUSINESS |
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5.9.1 |
Registration of Architects |
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Write a letter to ARC. Concerns about the consultation process. |
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Request a consultation process that will be properly advertised, given enough time to consider consultation of all stakeholders rather than architects alone. |
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Must study Act. |
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Turns AAB in parastatal as government embraces AAB |
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In comparison the SA. Any institution representing 75% of architects. |
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The government will link – but any body can logon their behalf. |
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Political rather than technical |
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A Groth made comments upon receiving correspondence from ARC.. |
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A consultation process for such an important event should be given time. |
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BIDP should put protest to ARC that not enough time given |
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Why is ARC, not informing BIDP? |
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Why is this consultation only for Architects – must involve other stakeholders eg clients? |
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Competition act – questing of Implication of regulations. |
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Registration is to protect the client |
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Registration of title (protection of title) |
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Reservation of work for architects |
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The are regulations that should not be in ARC scope |
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Letter from President to DBES must be written – quite strong calm. D Young will make notes for President's letter: not anti ARC but consider on the table. A Groth will contribute to the letter as well. |
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Other stake holders should have been invited. |
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Draft letter by ND Hobona |
NDH/DY/AG |
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Ask council members to comment on the regulations |
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Liaise with members of BIDP and also members of AAB and ARC. |
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Consumer's association |
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Competition authority |
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Construction Industry Body Meeting Mr A Groth to continue dealing with this. |
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Currently in consultation, then issue re draft final report: then will organise a workshop so everyone can have a look. |
AG |
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5.9.3 |
Propose to invite ARC to BIDP symposium in April: ask if they would be prepared to make presentation to DIBP and the General Public: introduce BIDP as a multi Disciplinary Professional Association. |
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5.9.4 |
Facilities Management has been classified at PPADB under Real Estate: E Mazhani will look in to it to: worry is that the wrong people will be doing it. |
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4.10 |
NEXT MEETING |
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4.10.1 |
The next council meeting will be held on Tuesday, 24th April, 2012 at 6pm at plot 915, Gaborone, BIDP shop. |
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4.10.2 |
Schedule for next year Council meetings: |
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Tuesday, 24th April, 2012 Tuesday, 22nd May, 2012 Tuesday, 19th June, 2012 Tuesday, 24th July, 2012 Tuesday, 21st August, 2012
The meeting was adjourned at 19h50
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President |
Secretary |
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Fax |
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Cc: |
Evans Moje - President |
310 5076 |
ekmoje@mega.bw |
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Edward Mazhani - Vice President |
74362259 |
mazhaniet@mopipi.ub.bw |
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Ontlametse Onneng - Treasurer |
538 0603 |
o.onneng@gmail.com |
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Ndingililo Hobona - Secretary |
71493357 |
ndhobona@yahoo.com |
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Andreas Groth |
392 3462 |
agasgroth@gmail.com |
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David Young |
397 1181 |
ya@yabw.net |
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Kabelo Morake |
397 2002 |
kabelo@agb.co.bw |
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Paul Shimunza |
7147 7822 |
shimarchdesigns@yahoo.com |
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Chiwala Maipambe |
395 1883 |
chiwala.m@fitzwilliam.co.bw |
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Mutua Mutuku |
7211 6323 |
mutua@symbion-int.co.bw |
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File |
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